# QBO Skills: Advanced workflows: recurring, journal entries, contractors, loans

Questions with answers and explanations, from the Questiva Learning skills tests.
Version 2, authored 2026-08-23.
Take it interactively: https://www.questivalearning.com/qbcu-certification-prep#skills
## Advanced workflows: recurring, journal entries, contractors, loans (chapter 10 of QuickBooks® Online Step-by-Step)

### Q1. Which recurring type prompts you each month for a cell phone bill whose amount changes?

- a) Scheduled, with last month's amount as a placeholder.
- b) Unscheduled.
- c) Scheduled, with Automatically Send Emails turned on.
- **✓ d) Reminder.**

> Reminder transactions go on the Reminders List when they're due, so you can change the amount before you save. (Chapter 10 · Creating Recurring Transactions)

### Q2. If you don't use QuickBooks® Payments, a scheduled recurring sales receipt paid by MasterCard:

- a) Charges the card on schedule.
- b) Can't be saved as a recurring template.
- **✓ c) Records the sale but never charges the card.**
- d) Sends the customer an invoice to pay online instead.

> Only QuickBooks® Payments runs the card for you. Without it, set up the same charge in your merchant services portal or the money never comes in. (Chapter 10 · Memorizing a Transaction)

### Q3. A supplier takes some money off what you owe for a late delivery. Record it with:

- a) A journal entry debiting Accounts Payable.
- b) A journal entry crediting Accounts Payable.
- **✓ c) A Vendor Credit.**
- d) A Bill with a negative amount.

> Don't use a journal entry when a QuickBooks® Online form does the job. For a vendor's credit, that form is the Vendor Credit. (Chapter 10 · Using Journal Entries)

### Q4. When the bank pays the dealer directly, the journal entry for a trailer loan debits:

- a) Checking.
- b) Trailer Loan.
- c) An equipment expense account.
- **✓ d) The Trailer fixed asset.**

> The bank paid the dealer, so the money never went through checking. Debit the Trailer fixed asset and credit Trailer Loan. (Chapter 10 · Entering the Bank Loan)

### Q5. A monthly loan payment from checking is entered as:

- **✓ a) An Expense split into principal and interest.**
- b) A Transfer from checking to the loan account.
- c) An Expense to Interest Paid.
- d) A Bill to the bank, coded to Loan Expense and paid through Pay Bills.

> Each payment is part principal and part interest, so split the Expense between the loan account and Interest Paid. (Chapter 10 · Making Loan Payments)

### Q6. To find out what happened to an invoice that's gone from the file, open:

- a) The bank reconciliation report.
- b) Transaction List by Customer.
- c) The Accounts Receivable register.
- **✓ d) The Audit Log.**

> The Audit Log records every addition, deletion and edit with the date, time and user. Filter it by User, Date Changed or Event. (Chapter 10 · The Audit Log)

### Q7. How do you record a card purchase from the Receipts App once, with the receipt attached?

- **✓ a) Create the Expense from the receipt, then match the charge in the bank feed.**
- b) Delete the receipt and add the charge from the bank feed.
- c) Create the Expense from the receipt, and also add the charge from the bank feed.
- d) Enter it as a Bill to the store.

> The Receipts App turns the receipt into an Expense with the image attached. When the charge shows up in the Bank Transactions feed, it matches that Expense. (Chapter 10 · The Receipts App)

### Q8. To put logged trips on a client's invoice or an employee's paycheck:

- a) Turn on billable expenses, and logged trips show up as unbilled charges.
- **✓ b) Add the mileage to the invoice or paycheck by hand.**
- c) Mark the trip Billable in the Add Trip window.
- d) Log the trip as Personal so it becomes reimbursable.

> The Mileage App can't put mileage on paychecks, invoices or bills. Pass-through travel costs are entered manually. (Chapter 10 · Tracking Vehicle Mileage)

### Q9. How do you pay a contractor from the Contractors App without QuickBooks® Payroll or a Contractors Payments plan?

- **✓ a) Click Write Check, or use its drop-down for an Expense or a Bill.**
- b) Open Contractors under Payroll instead. It pays by direct deposit for free.
- c) Click Pay Contractors to send a direct deposit.
- d) You can't. They have to be paid from the Vendors App.

> Write Check and its drop-down work without either plan. Bulk direct deposit through Pay Contractors needs QuickBooks® Payroll or the Contractors Payments plan. (Chapter 10 · Paying Contractors)

### Q10. To move one month of Prepaid Insurance into Insurance Expense:

- a) Recategorize the original payment to Insurance Expense.
- b) Enter an Expense from checking for one month's share.
- c) Use a Transfer.
- **✓ d) Post a journal entry.**

> Transfers can't move money between Balance Sheet and Profit and Loss accounts. Each month, debit Insurance Expense and credit Prepaid Insurance. (Chapter 10 · Using Journal Entries)